A housing society in Maharashtra may need to update or change their address under various circumstances. Say in the case when due to administrative changes or municipal boundary revisions, a housing society may find itself in a different municipal ward or jurisdiction. In such cases, the society’s address needs to be updated accordingly. Again, if the street name or locality name where the society is located is changed by the municipal authorities, the society’s address needs to be updated to reflect the new names. If there were errors or discrepancies in the existing address, such as misspelled street names or incorrect postal codes, the society may initiate an address correction process to ensure accuracy. Also, there can be legal requirements or regulatory obligations that necessitate an address update. For example, if there are changes in the society’s registered office address, it needs to be updated as per the legal requirements.
So, what is the legal process of changing/updating the address of a housing society in Maharashtra? In the bye-laws no. 2 of the model bye-laws of cooperative housing society, it has been said that in case of any change or updation of the address of the society, one need to follow the rules laid down in the The Maharashtra Cooperative Societies Rule 1961, Rule No. 31.
STEP BY STEP PROCESS OF CHANGING/UPDATING THE ADDRESS OF A HOUSING SOCIETY
The procedure for changing or updating the address of a housing society as per the Bye-Laws can vary slightly depending on the specific Bye-Laws of the society and any applicable state or local regulations. However, here is a general outline of the procedure that is commonly followed:
Review the Bye-Laws: Begin by reviewing the Bye-Laws of the housing society to understand the provisions related to changing or updating the address. The Bye-Laws may specify the process, documentation required, and any approvals needed for such changes.
Prepare the Required Documents: Gather the necessary documents as per the Bye-Laws. This may typically include an application form for address change/update, proof of the new address (such as a utility bill or a rent agreement), and any additional supporting documents specified by the Bye-Laws.
Submit the Application: Complete the application form and attach the required documents. Submit the application along with any applicable fees to the designated authority or the society’s managing committee. The Bye-Laws may specify the specific office or individual to whom the application should be submitted.
Follow the Approval Process: The managing committee or designated authority will review the application and supporting documents. They may conduct verification checks to ensure the authenticity of the new address. The approval process may involve discussions in society meetings or committee deliberations, depending on the Bye-Laws.
Obtain Approval and Updated Documentation: Once the address change/update is approved, you will receive an intimation or approval letter from the society. The society will update its records and issue updated documentation reflecting the new address, such as an updated share certificate or a revised membership card.
Inform Relevant Authorities: After obtaining the society’s approval and updated documentation, it is essential to inform relevant authorities about the address change. This may include updating your address with government authorities, utility service providers, financial institutions, and any other entities that need to be notified.
It is important to note that the specific procedure may vary based on the Bye-Laws and regulations applicable to your housing society. It is advisable to consult the society’s managing committee or seek legal advice to ensure compliance with the specific procedures outlined in the Bye-Laws and any applicable laws.